Senior Contract Specialist

An exciting opportunity currently exists for a Senior Contract Specialist to work for our client’s Mining & Metals ERA Project team in Brisbane. Reporting to the Contracts Lead, the focus of the role will be in Contract Administration (for the provision of both goods and services) of one of the projects most critical packages. The role will entail both administration and formation contract activities.

As you will be required to effectively liaise with project Supply Chain personnel, corporate groups, functional departments global business unit contracts personnel, and other project supervisors, as well as maintain relationships with bidders and contractor personnel, we are looking for someone with excellent interpersonal skills who can work collaboratively and inclusively.

While the position will be based in Brisbane, there is a requirement by the project for this role to visit the jobsite (Jabiru, Northern Territory) on a regular basis.

This position is designated as part-time telework per our global telework policy and may require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership.

Major Responsibilities:

Develop and issue contracts, purchase orders and services agreements as assigned by performing the following:

Prepare bidders’ lists and pre-qualify bidders,
Form bid request packages for packages that have a high value, complexity or risk and issue bid request packages to approved bidders,
Coordinate bidders’ questions and provide answers to those questions,
Receive bids and evaluate bids commercially,
Lead negotiation of terms and conditions for assigned packages, and support other team members in their negotiations as required,
Prepare Commercial Bid Summary and Recommendation for Award,
Recommend and secure approvals in accordance with established procedures,
Prepare contract and/or purchase order documents for execution, and,
Prepare and maintain control and status reporting documents.
Prepare and organize assigned Supply Chain sponsored meetings, both pre and post award, for the purpose of ensuring complete understanding and agreement between the client and contractor on all contractual matters. After reviewing plan and agenda with supervisor, conduct meeting and prepare and issue meeting notes – delineating important statements, required actions and schedules.
Assist project Supply Chain team when instructed in solving and attending to administrative problems on commitments involving high monetary expenditure or risk, engineered technical specifications or supplementary commercial conditions. Provide training and guidance to less experienced Supply Chain personnel, as required.
Administer assigned agreements, maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties.
Assess and process complex payment claims in a timely manner. Has a thorough knowledge of the Construction Contracts (Security of Payments) Act 2004 (NT).
Coordinate with designated staff on operational activities affecting contractual rights and obligations, (sub)contract performance, (sub)contract administration and other major matters.
Administer complex contract or purchase order changes by negotiating with contractor and client personnel and obtaining settlement.
Represent the Project in contractual discussions of high complexity.

Education and Experience Requirements:

Requires bachelor’s degree (or international equivalent) and 8 -10 years of relevant experience or 12-14 years of relevant work experience

Required Knowledge and Skills:

Major Construction Project experience including experience in the formation, negotiation and award of all types of contracts, including cross-functional experience in two or more Supply Chain disciplines (contract formation, contract administration, prime contracts, purchasing, etc.).
Demonstarted experience managing contract/s relating to Demolition, Deconstruction, Shutdowns, or another relevant Brownfield contract.
Demonstrated commercial awareness, with experience in both field and home office assignments and on major construction projects.
Demonstrated experience in developing complex contract types, fee arrangements, terms and conditions.
Demonstrated negotiation experience, with experience leading and assisting complex negotiations for high value packages.
Skill in working and communicating effectively, both orally and in writing, with other project functional groups.
Knowledge of law, negotiations, accounting or cost engineering gained through education or experience.
Knowledge and understanding of the project functional groups and company policies, procedures and work practices.
Experience administering commercial agreements in the Northern Territory is an asset.

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